AI consultant in Vienna: how to prepare for a useful AI assessment
If you are looking for an AI consultant in Vienna, you may already have a particular problem in mind: proposals waiting to be written, reports taking too long or information repeatedly copied between systems. Before choosing software, it helps to describe that work more precisely. An AI assessment should turn the problem into a decision: which task is worth testing, what would need to change and how would you recognise an improvement?
Start with a task, not a list of tools
Choose one recurring process for the first conversation. “We want to use AI” is difficult to assess. “We turn meeting notes into a proposal draft, then check the scope and prices” identifies an input, an output and a review step.
This is a possible example, not a documented client case. Whether AI would help depends on factors such as the completeness of the notes, the similarity between cases and the decisions a person must make. Sometimes a better template is the more useful first step.
What to gather before the conversation
Describe the process from its trigger to its finished result. Who supplies the information? Which systems are involved? Where do questions or corrections arise? Include the exceptions that interrupt the normal workflow.
Note how often the task occurs and roughly how much active working time it takes. Separate working time from waiting time. Waiting two days for approval does not necessarily mean two days of work. If you do not yet know the effort involved, label your figures as estimates.
A useful example shows both a typical input and an acceptable output. You can prepare anonymised or purpose-made samples. The aim is to make the structure of the task understandable.
How the AI Assessment works
The assessment offered on ai-assessment.ai starts with a 45-minute diagnostic conversation. It examines recurring work, bottlenecks, existing tools, exceptions and risks. The outcome is one jointly selected process.
Personal research follows: the current workflow and suitable approaches are investigated and compared. Existing tools are considered first.
A 30-minute review conversation covers the diagnosis and a practical implementation path. The recommendation addresses the proposed workflow, suitable tools, expected benefit, costs, risks and necessary human review points. The assessment normally takes place by video call; a different arrangement in Vienna can be discussed in advance.
What the decision after the assessment should contain
A useful plan describes more than a tool. It identifies the information going in, the result that should come out and the person responsible for checking it. For a proposal draft, for example, prices, scope and client commitments would need review before sending.
For a later test, agree on how to compare the starting point with the result. Consider correction effort and usability as well as working time. A quickly generated draft offers little benefit if checking it takes more work than producing it the old way. Expected savings remain assumptions until tested against that baseline.
Separate assessment costs from implementation
The advertised fixed price for the assessment is a one-time €999. It covers the diagnosis and implementation plan; technical implementation is agreed separately. Confirm the binding scope and pricing details in the offer.
You can implement the plan internally, choose another provider or request separate implementation support. The assessment does not guarantee a particular time saving or business outcome.
Your next step
Write a few sentences describing the recurring task that takes up too much time, how often it occurs and what the finished result needs to contain. Add what already works reliably and where you need help. This description provides a starting point for deciding whether the AI Assessment fits your task.